Over the last week I’ve been working with a few co-authors to get a paper ready for publication. For my part, this has mostly meant making plots of our data. (Yes, theorists have data! It’s the result of calculations, not observations, but it’s still data!)
As it turns out, making the actual plots is only the first and easiest step. We have a huge number of data points, which means the plots ended up being very large files. To fix this I had to smooth out the files so they don’t include every point, a process called rasterizing the images. I also needed to make sure that the labels of the plots matched the fonts in the paper, and that the images in the paper were of the right file type to be included, which in turn meant understanding the sort of information retained by each type of image file. I had to learn which image files include transparency and which don’t, which include fonts as text and which use images, and which fonts were included in each program I used. By the end, I learned more about graphic design than I ever intended to.
In a company, this sort of job would be given to a graphic designer on-staff, or a hired expert. In academia, however, we don’t have the resources for that sort of thing, so we have to become experts in the nitty-gritty details of how to get our work in publishable form.
As it turns out, this is part of a wider pattern in academia. Any given project doesn’t have a large staff of specialists or a budget for outside firms, so everyone involved has to become competent at tasks that a business would parcel out to experts. This is why a large part of work in physics isn’t really physics per se; rather, we theorists often spend much of our time programming, while experimentalists often have to build and repair their experimental apparatus. The end result is that much of what we do is jury-rigged together, with an amateur understanding of most of the side disciplines involved. Things work, but they aren’t as efficient or as slick as they could be if assembled by a real expert. On the other hand, it makes things much cheaper, and it’s a big contributor to the uncanny ability of physicists to know about other peoples’ disciplines.
Companies and universities are actually closer than you think: the only company having a graphic designer on-staff is one in a very well-established industry. Universities are much more akin to start-ups. The jury-rigging simply occurs because nobody is quite sure what to do yet. It is the same as in pioneer societies.
Universities however are quite unique in pushing form-filling and admin unto their main workers though…
That’s true, but I would say that quite a large percentage of academia operates under “start-up” conditions, as opposed to in most industries.
On the flipside, larger university institutes often do have people to cover admin work, at least to some extent.
” larger university institutes often do have people to cover admin work, at least to some extent.”
🙂 ah, the idealism of youth…
Several groups that I have been part of had admin people who clearly do something…whether they do the bulk of the admin stuff is I admit another issue altogether.