Bret Deveraux is a historian and history-blogger who’s had a rough time on the academic job market. He recently had a post about how academic hiring works, at least in his corner of academia. Since we probably have some overlap in audience (and should have more, if you’re at all interested in ancient history he’s got some great posts), I figured I’d make a post of my own pointing out how my field, and fields nearby, do things differently.
First, there’s a big difference in context. The way Bret describes things, it sounds like he’s applying only to jobs in the US (maybe also Canada?). In my field, you can do that (the US is one of a few countries big enough to do that), but in practice most searches are at least somewhat international. If you look at the Rumor Mill, you’ll see a fair bit of overlap between US searches and UK searches, for example.
Which brings up another difference: rumor mills! It can be hard for applicants to get a clear picture of what’s going on. Universities sometimes forget to let applicants know they weren’t shortlisted, or even that someone else was hired. Rumor mills are an informal way to counteract this. They’re websites where people post which jobs are advertised in a given year, who got shortlisted, and who eventually got offered the job. There’s a rumor mill for the US market (including some UK jobs anyway), a UK rumor mill, a German/Nordic rumor mill (which also has a bunch of Italian jobs on it, to the seeming annoyance of the organizers), and various ones that I haven’t used but are linked on the US one’s page.
Bret describes a seasonal market with two stages: a first stage aimed at permanent positions, and a second stage for temporary adjunct teaching positions. My field doesn’t typically do adjuncts, so we just have the first stage. This is usually, like Bret’s field, something that happens in the Fall through Winter, but in Europe institutional funding decisions can get made later in the year, so I’ve seen new permanent positions get advertised even into the early Spring.
(Our temporary positions are research-focused, and advertised at basically the same time of year as the faculty positions, with the caveat that there is a special rule for postdocs. Due to a widely signed agreement, we in high-energy theory have agreed to not require postdocs to make a decision about whether they will accept a position until Feb 15 at the earliest. This stopped what used to be an arms race, with positions requiring postdocs to decide earlier and earlier in order to snatch the good ones before other places could make offers. The deadline was recently pushed a bit later yet, to lower administrative load during the Christmas break.)
Bret also describes two stages of interviews, a long-list interviewed on Zoom (that used to be interviewed at an important conference) and a short-list interviewed on campus. We just have the latter: while there are sometimes long-lists, they’re usually an internal affair, and I can’t think of a conference you could expect everyone to go to for interviews anyway. Our short-lists are also longer than his: I was among eight candidates when I interviewed for my position, which is a little high but not unheard of, five is quite typical.
His description of the actual campus visit matches my experience pretty well. There’s a dedicated talk, and something that resembles a “normal job interview”, but the rest, conversations from the drive in to the dinners if they organize them, are all interviews on some level too.
(I would add though, that while everyone there is trying to sort out if you’d be a good fit for them, you should also try to sort out if they’d be a good fit for you. I’ll write more about this another time, but I’m increasingly convinced that a key element in my landing a permanent position was the realization that, rather than just trying for every position I where I plausibly had a chance, I should focus on positions where I would actually be excited to collaborate with folks there.)
Bret’s field, as mentioned, has a “second round” of interviews for temporary positions, including adjuncts and postdocs. We don’t have adjuncts, but we do have postdocs, and they mostly interview at the same time the faculty do. For Bret, this wouldn’t make any sense, because anyone applying for postdocs is also applying for faculty positions, but in my field there’s less overlap. For one, very few people apply for faculty positions right out of their PhD: almost everyone, except those viewed as exceptional superstars, does at least one postdoc first. After that, you can certainly have collisions, with someone taking a postdoc and then getting a faculty job. The few times I’ve broached this possibility with people, they were flexible: most people have no hard feelings if a postdoc accepts a position and then changes their mind when they get a faculty job, and many faculty jobs let people defer a year, so they can do their postdoc and then start their faculty job afterwards.
(It helps that my field never seems to have all that much pressure to fill teaching roles. I’m not sure why (giant lecture courses using fewer profs? more research funding meaning we don’t have to justify ourselves with more undergrad majors?), but it’s probably part of why we don’t seem to hire adjuncts very often.)
Much like in Bret’s field, we usually need to submit a cover letter, CV, research statement, and letters of recommendation. Usually we submit a teaching statement, not a portfolio: some countries (Denmark) have been introducing portfolios but for now they’re not common. Diversity statements are broadly speaking a US and Canada thing: you will almost always need to submit one for a job in those places (one memorable job I looked at asserted that Italian-American counted as diversity), and sometimes in the UK, but much more rarely elsewhere in Europe (I can think of only one example). You never need to submit transcripts except if you’re applying to some unusually bureaucracy-obsessed country. “Writing samples” sometimes take the form of requests for a few important published papers: most places don’t ask for this, though. Our cover letters are less fixed (I’ve never heard a two-page limit, and various jobs actually asked for quite different things). While most jobs require three letters of recommendation, I was surprised to learn (several years in to applying…) that one sometimes can submit more, with three just being a minimum.
Just like Bret’s field, these statements all need to be tailored to the job to some extent (something I once again appreciated more a few years in). That does mean a lot of work, because much like Bret’s field there are often only a few reasonable permanent jobs one can apply for worldwide each year (maybe more than 6-12, but that depends on what you’re looking for), and they essentially all have hundreds of applicants. I won’t comment as much on how hiring decisions get made, except to say that my field seems a little less dysfunctional than Bret’s with “just out of PhD” hires quite rare and most people doing a few postdocs before finding a position. Still, there is a noticeable bias towards comparatively fresh PhDs, and this is reinforced by the European grant system: the ERC Starting Grant is a huge sum of money compared to many other national grants, and you can only apply for it within seven years from your PhD. The ERC Consolidator Grant can be applied for later (twelve years from PhD), but has higher standards (I’m working on an application for it this year). If you aren’t able to apply for either of those, then a lot of European institutions won’t consider you.